Asset Management Assistant @ IOM Greece

Closing Date: 14 November 2021

IOM Greece

CALL FOR APPLICATIONS

Reference Number : GRCFA21–422

Position Title : Asset Management Assistant

Duty Station : Athens / Thessaloniki, Greece

Type of Appointment : Special Short–Term Ungraded Contract

Closing Date : 14 November 2021

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. The International Organization for Migration (IOM) is committed to the principle that humane and orderly migration benefits migrants and society. As the leading international organization for migration, IOM acts with its partners in the international community to: assist in meeting the growing operational challenges of migration management; advance understanding of migration issues; encourage social and economic development through migration, and; uphold the human dignity and well-being of migrants.

In Greece, IOM is focusing on responding to the Mediterranean migrant’s crisis, in support of the Greek Government and in cooperation with all other agencies involved. IOM currently implements interventions within the areas of emergency, preparedness and response, disaster risk reduction, livelihoods, healthcare and psychosocial assistance, assisted voluntary return of migrants, migration and development, resettlement and repatriation, family reunification, counter human trafficking, assistance to vulnerable migrants.

Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates

Context:

Under the overall supervision of the Procurement Officer and the direct supervision of the Senior Asset
Management Assistant, the successful candidate will be based in the main office and provide support in
activities related to asset management.

Core Functions / Responsibilities:

1. Update inventory and condition of assets on a daily basis, using the prescribed IOM software (SAP) and tracking tools. Report the updates internally with relevant staff/ units.

2. Liaise with courier companies to ensure that assets are posted via courier to various destinations in a secure and safe manner. Prepare vouchers and other paperwork as needed.

3. Assist in recording and printing of asset labels ensuring asset numbers are assigned correctly.

4. Comply with established procedures and collect/ consolidate relevant asset management reports.

5. Liaise with internal and external stakeholders to support operations of warranties and contribute to effective service delivery.

6. Ensure proper filing (hardcopy and digital) of IOM asset management documents and keep records for proper utilization. Upload scanned files taken after verification processes to shared folders.

7. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• Bachelor’s degree in Business Administration, Accounting, Finance, or a related field from an accredited academic institution; or

• High school degree/certificate with two years of relevant professional experience.

Experience and Skills

• Two years of working experience in a similar role preferred;

• Experience in warehouse inventory management;

• Experience in working in a multi-cultural environment;

• Strong work ethics and commitment to humanitarian principles;

• Proficient in a MS Office applications;

• Knowledge and prior experience using SAP (PRISM) software a distinct advantage.

Languages

Fluency in English and Greek (written and oral) is required.

Required Competencies

IOM’s competency framework can be found at this link.

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences;
encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent
with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner
and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators

• Teamwork: develops and promotes effective collaboration within and across units to achieve
shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner;
is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes
responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains
complex matters in an informative, inspiring and motivational way.

Other:

IOM is committed to a diverse and inclusive environment.

This post is subject to local recruitment. Only those holding a valid residence and work permit for
Greece will be eligible for consideration.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

At the time of recruitment, all candidates must disclose any known relative or spouse who works for IOM. Candidates may also be requested to provide documentary evidence of academic degree(s), professional licenses, and proof of no criminal records as relevant to the requirements of the position advertised.

Appointment will be subject to certification that the candidate is medically fit for appointment,
verification of residency, visa, and authorizations by the concerned Government, where applicable.

Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise
engaged by IOM on or after 15 November 2021. As part of the mandatory medical entry on duty
clearance, candidates will be requested to provide evidence of full vaccination.