Job no: 550918
Position type: Temporary Appointment
Location: Greece
Division/Equivalent: CEE/CIS
School/Unit: Greece
Department/Office: Athens, Greece
Categories: Human Resources
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For every child,
The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programmes, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.
UNICEF Greece Country Office was established in 2020. This confers the full mandate of UNICEF to Greece, which is to provide assistance to member states to fulfil their obligations to children under the UN Convention on the Rights of the Child (CRC), which Greece ratified in 1993. As such, the UNICEF Greece Country Office is expanding its support to all state institutions that have a role in ensuring all two million children in the country can fully enjoy their rights. To date, UNICEF is engaging with counterparts including the ministries of Labor and Social Affairs, Education, Migration, Justice, Interior, Development and Investments, on issues including foster care and deinstitutionalization, inclusive education, youth skills and employability, as well as exploring options to ensure the availability of increased financing for children in the years ahead.
The Operations section acts as a strategic partner in the areas of HR, Finance, Supply, ICT and Administration and aims for a successful transition of the Greece Country Office by adopting lean and agile business practices and achieving financial sustainability while contributing to the effective delivery of programmes and development of partnerships to maximize results for children.
Purpose of the Job
Under the close supervision and guidance of the Human Resources Associate, the Human Resources Assistant provides administrative, procedural and operational support and assistance to the efficient implementation of a broad range of Human Resources functions for all categories of staff in his/her office, ensuring accurate and timely delivery that is in compliance with UNICEF HR rules and regulations.
The incumbent will join the HR function and provide support in relation to workforce planning, surge support, emergency recruitment and staffing. The incumbent will also have the opportunity to support the planning and organizing of other project activities within the unit.
How can you make a difference?
The incumbent will be required to complete the following expected key functions/tasks:
Support in recruitment and placement:
• Assist in Vacancy Announcements, recruitment process and regular recruitments including: advertising positions, sourcing and communicating with applicants and candidates, shortlisting, facilitating approval processes, scheduling interviews, following up on references and academic verifications, candidate feedback sessions and initial offer letters.
• Support actions related to UNICEFs Talent Management System (TMS), such as advertising, securing access to Hiring Managers, guiding Managers on TMS questions etc.
• Contributing to recruitment strategies including simplification of existing processes, establishment of recruitment plans and preparations for the implementation of new recruitment policy provisions.
• Support in analyzing and communicating HR data to help inform decision making on HR processes and strategies.
Support in processing of entitlement and benefits
• Initiates the processing of a wide range of personnel actions in accordance with UNICEF rules and regulations, by ensuring all relevant forms and actions are completed by staff and forwarded to the GSSC.
• Maintains and prepares all personnel-related records and files, ensuring all information on each staff member is up-to-date and accurate.
Support in learning & capacity development
• Develops and processes contracts for institutions providing training and courses, ensuring compliance with UNICEF rules and regulations.
• Assists team in organizing and conducting courses, workshops and events by preparing and organizing distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as necessary.
• Tracks the performance management cycle processes, ensuring the timely distribution and enhancing the timely completion and return of appraisals.
General office support:
• Drafting and/or processing a variety of correspondence and other communications
• Setting up and maintaining HR files/records (electronic and paper)
• Scheduling appointments and meetings
• Maintain and generate automated databases containing HR related statistics and generating periodic reports; and performing a variety of administrative duties
• Any other tasks as requested by the Supervisor
To qualify as an advocate for every child you will have…
Education: Completion of secondary education, preferably supplemented by technical or university courses related to the field of work.
• Experience: A minimum of 4 years of progressively responsible administrative or clerical work experience required
• Experience with Recruitment is considered a strong asset.
• Experience with Talent Management systems is considered a strong asset.
• Experience with MS Office and SAP is considered a strong asset.
• Relevant experience in a UN system agency or organization is considered as an asset.
• Fluency in English and in Greek is required.
For every Child, you demonstrate…
Skills
Technical:
• Good knowledge of HR principles, rules, regulations and procedures within the UN
• Computer literacy and the ability to effectively use standard office software tools as well as good knowledge and skill in using HR systems.
• Ability to extract and format data and to solve operational problems
• Ability to organize own work, set priorities and meet deadlines.
Interpersonal and communication:
• Takes responsibility to respond to internal and external service needs promptly and proactively;
• takes initiative to ensure that deadlines, rules and regulations are met.
• Uses own discretion to address unforeseen situations. Demonstrates a high degree of confidentiality, initiative and good judgment.
• Demonstrates courtesy, tact, patience and ability to work effectively with people of different national and cultural backgrounds.
Competencies and level of proficiency required:
i) Core Values
• Care
• Respect
• Integrity
• Trust
• Accountability
ii) Core Competencies
• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with Others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drive to achieve impactful results (1)
• Manages ambiguity and complexity (1)
View our competency framework at
http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
Remarks:
Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
Advertised: GTB Daylight Time
Application close: GTB Daylight Time
